Templafy’s AI Assistant is designed to give brand and marketing teams the tools to guide GenAI outputs with clear, centralized rules. This enables enterprises to maintain brand integrity when scaling document generation company-wide. 

Here’s how our enterprise customers commonly use AI prompts to ensure consistent messaging across all their business documents.

Tone of voice

It all starts with tone of voice. With Templafy’s AI Assistant, you can set the tone for all AI-generated content directly from a centralized admin platform.

By translating tone-of-voice guidelines into actionable commands for AI models, Templafy’s AI Assistant ensures that all GenAI outputs reflect your brand’s desired tone. This enables organizations to manage tone automatically across all content—replacing the manual effort employees once needed to interpret and apply tone guidelines.

Inclusive communication

Inclusive language has become a core element of modern brand identity. Companies need their communications to be gender-neutral, culturally sensitive, and free from stereotypes or discriminatory language. However, monitoring this across large volumes of content can be challenging.

With Templafy’s AI capabilities, companies can create customized prompts that proactively identify inclusivity gaps and apply evolving language guidelines. This gives communication teams greater control, while employees receive the guidance they need to ensure every message reflects the company’s inclusive values.

Writing style

A consistent writing style is just as important as tone. That’s because different types of content—such as executive summaries, presentations, or marketing pitches—require specific structures and approaches. 

Brand and marketing teams can use Templafy’s AI Assistant to set detailed prompts that guide the writing style for each type of content, ensuring clarity, structure, and consistency across all outputs. For example, a company can create prompts that define how an executive summary should be structured, down to the bulleted points and order of information. This ensures that employees can produce polished, consistent documents faster, without sacrificing quality.

Blacklisted terms

Companies often need to enforce specific terminology and eliminate unwanted words from their communications. This could range from misspellings of the company’s name to terms that conflict with inclusive language policies.

With custom AI prompts, companies can automatically scan and replace prohibited/blacklisted terms, ensuring that all GenAI-produced content adheres to brand guidelines and avoids potentially problematic language.

Customer-centric messaging

Effective communication isn’t just about what you say—it’s about who you’re saying it to. Companies have a lot of information on their target personas, each with unique needs and values.

With Templafy’s AI capabilities, this knowledge can be transformed into actionable AI prompts, enabling brand and marketing teams to ensure messaging resonates across every customer touchpoint. For example, when creating a proposal or presentation, the AI can highlight the key points that matter most to a specific audience, increasing engagement and reinforcing the brand’s message.

Regulatory compliance

In industries like healthcare, finance, and the public sector, strict regulations govern how companies can communicate. Compliance isn’t just a best practice—it’s a legal requirement.

Specialized AI prompts help companies in regulated industries keep content compliant by applying industry-specific guidelines to GenAI outputs. This allows organizations to use GenAI confidently, avoiding language that could lead to fines or bad publicity.