1. Digitize your brand asset distribution

Long gone are the days when you need to print out a brand manual, distribute it throughout your firm and pray it doesn’t just gather dust somewhere on a shelf. At a bare minimum, your brand guidelines are probably already somewhere online or in your intranet with some downloadable logo files. But even if this is the case, your branding team still does a lot of work monitoring and deploying the use of logos, fonts, images and layouts throughout your firm. Luckily modern technology has a few solutions for you to cut down these tasks and safeguard your branding efforts.

Digital asset management (DAM) tools like Bynder and Brandworkz offer centralized content hubs for your brand ecosystem. When integrated with Templafy, these DAM systems can bring all of your up-to-date brand content right inside of employee office applications, so that they can easily access and use the best practice content in their work.

2. Automate templates for legal compliance

Across a large, complex and global organization with many stakeholders, it is almost impossible to manage a legal compliance setup without having a template that works on all of your digital platforms. You need to know exactly which disclaimer you need to have on your bid, in your email, on your presentation and any other outbound communication you deliver – across multiple Microsoft products (Word, PowerPoint, Excel, etc.).

Without clear guidance from your compliance team, you are lost! Therefore, automate your templates and host them in the cloud where your global compliance team can edit them and apply them to the relevant platforms around the world.

3. Move governance tasks into the cloud

Instead of having your administration (secretaries, personal assistants) or IT department manage the governance of compliance materials manually, move your templates into the cloud and integrate it automatically into all your documents and your Microsoft Office package. This way, you free up a lot of resources and make sure that your consultants, lawyers and accountants are actually spending their time focusing on their core competencies and not what disclaimer is the newest one and where to fit it on his or her presentation.

Templafy’s real-time administration dashboard and cloud-based templates, which are fully integrated with your organization’s Microsoft package, allows you to improve significantly on exactly these three parameters. You can more easily enable your governance programs and increase productivity across your organization, when working with company documents, presentations, emails etc. On top of that, you can automate workflows when writing contracts, proposals and sales collateral.

Templafy was launched in as an enterprise cloud service in 2014 and has since established itself as a global market leader within its category validated by blue chip enterprise clients on all continents and offices across the globe.

With Templafy, global businesses safeguard their brand integrity and employees create professional and legally compliant documents faster. It’s a solution that marketing, communication and compliance teams can control, that IT can trust and that everyone in an organization loves using day-to-day.