Enterprise Content Management (ECM) software
Take control of document chaos with an ECM solution built to accelerate productivity and strengthen your brand.
Build on-brand documents, faster
When key content—like templates, assets, logos, and data—is scattered across platforms, productivity takes a hit. And so does your brand consistency.
Templafy is redefining how enterprises create, manage, and share documents. By automating access to company-approved templates, assets, and content, Templafy empowers employees to quickly produce high-quality, on-brand materials—wherever and however they work.
Here’s a deep dive into Enterprise Content Management software and how Templafy’s document generation solutions are transforming the way businesses create, edit, deliver, and activate content.
What is Enterprise Content Management (ECM) software?
ECM software is an umbrella term that encompasses all the tools and platforms used to create, manage, store, and distribute content within an enterprise. This typically encompasses tools like Document Management Systems (DMS), Customer Relationship Management (CRM) systems, Digital Asset Management (DAM) systems, and document generation solutions, such as Templafy.
Templafy transforms document creation with rules-based automation and Gen AI, directly within your daily apps, like Microsoft 365 and Google Workspace. It centralizes access to approved assets from your DAM, customer data from your CRM, and templates from your DMS, pulling in the right content to make sure every document is on-brand, compliant, and created in seconds. By bringing your entire ECM ecosystem together, Templafy unlocks its full potential.
ENTERPRISE CONTENT MANAGEMENT
What are the benefits of ECM software?
The power of ECM software delivers three core benefits:
- Centralize compliance
Ensure compliance and reduce risk by centralizing content management, eliminating outdated, off-brand materials. - Streamline workflows
Turn slow approvals into fast, efficient processes that accelerate decision-making across the organization. - Keep content current
Instantly update documents with version control to ensure accuracy, transforming content management into a strategic asset.
How document automation transforms ECM
Document automation is central to an effective ECM strategy. Templafy elevates content management by simplifying and automating document creation, ensuring every piece of content is up-to-date, compliant, and on-brand. By integrating seamlessly with your ECM tools—including DAMs, CRMs, and DMS platforms—Templafy enables smooth content creation, editing, and distribution across your organization.
Before document automation
- 94% of employees find mistakes in approved content.
- 62% regularly waste time searching for existing content.
After document automation
- 92% of employees say that using Automation and AI has improved efficiency
- 30 days saved Employees save 30 days annually with document automation
According to a Templafy survey of 2,000 global workers.
The benefits of Templafy
Centralize everything
Manage content and distribute updates centrally, ensuring employees always use the latest, compliant materials—no matter where they’re working.
Eliminate manual document work
Automate processes like data entry and document assembly to cut operational costs, allowing employees to focus on more strategic, value-driven work.
Streamline your content workflow
Integrate AI and automation directly into the content apps you use daily, like Microsoft Office and Google Workspace, to boost efficiency and collaboration.
“The biggest change overall since implementing Templafy is an increased feeling of control over the documents and presentations used throughout Ramboll. It has become very easy for employees to use the most up-to-date slides and presentation layouts. We’ve received lots of positive feedback from users that Templafy saves them a lot of time, and the branding team can be more certain that content coming from Ramboll is in line with our brand guidelines.”
Senior Consultant
Corporate branding, Ramboll
Unify your entire content ecosystem with Templafy
Templafy is more than a document generation platform—it’s a unifying force for your entire ECM ecosystem. By integrating seamlessly with Microsoft 365, Google Workspace, Salesforce, and other ECM tools, Templafy ensures that content workflows flow seamlessly, while keeping every piece of content compliant and consistent.
And that’s just the beginning.
CLOUD-BASED CONTENT MANAGEMENT
Centralize content. Maximize control.
Templafy’s cloud-based, dynamic libraries centralize access to templates, assets, and AI prompts, reducing reliance on IT. This centralized approach keeps content consistent and simplifies governance across the organization.
ENTERPRISE-SCALE GEN AI
AI-powered. Always on-brand.
Templafy’s Enterprise GenAI creates and refines content using centrally managed AI prompts. By combining rules-based automation with managed AI, it ensures that documents are both consistent and compliant.
WORKFLOW INTEGRATIONS
Works from inside your daily apps.
Templafy integrates seamlessly with Microsoft 365, Google Workspace, Salesforce, and other tools through out-of-the-box integrations and RESTful APIs. This connectivity allows content to stay synchronized across platforms, enhancing the document workflow.
ENTERPRISE-GRADE SECURITY
Security that scales.
Templafy provides robust security features, including role-based access control, encryption, and version control, ensuring the protection of sensitive information and maintaining regulatory compliance. With SOC III and ISO 27001 certifications, Templafy rigorously upholds your data, privacy, and compliance requirements.
ROLE-BASED ACCESS CONTROL
Custom access. Total control.
With role-based access control, you can define who can access specific templates, assets, and content, ensuring that every employee sees only what they need. This centralization enhances security, compliance, and content governance across your entire organization.
How to choose the right ECM solution for your business
ECM software is not one-size-fits-all. The best ECM solution should align with your business goals, fit into your existing workflows, and support your team’s productivity—without adding complexity. Here’s what to keep in mind when choosing an ECM software vendor:
- Content volume: Think about the size of your content library. Whether you’re managing hundreds of documents or millions, your ECM should scale effortlessly to handle growth without compromising performance.
- Budget and scalability: Your ECM solution should be cost-effective now but flexible enough to scale as your business expands. The right tool should balance advanced features with a pricing model that grows with you, so you get maximum value without overspending.
- Ease of use: Choose a solution that integrates seamlessly with the apps that are already part of your team, like Microsoft 365 or Google Workspace. Familiar tools mean a quicker learning curve, fewer disruptions, and immediate productivity gains as your team can leverage the ECM without changing their existing workflows.
- Industry requirements: Different industries have different standards. Look for an ECM that offers tailored integrations and compliance features specific to your field.
It’s time to see Templafy in action
Unlock the full potential of your content with Templafy’s document solutions. Book a demo today to discover how Templafy can streamline your workflows, improve productivity, and boost compliance across your organization.