CASE STUDY
Aligning a global brand and 24k employees with Tietoevry
“The impact has been amazing. The numbers speak for themselves. We have approximately 12,000 users, and we see that people use it very frequently.”
Marte Alvfalk
Senior Brand Manager, Tietoevry
INDUSTRY
Software & IT
LOCATION
20+ worldwide
EMPLOYEES
24,000+
The results
- Widespread, enthusiastic user adoption
- Over 100,000 documents created in six months of use
- Over 4,000 hours saved in document creation each month
- Reduced workload for IT team through easy administration of content
The challenges
- Aligning over 24,000 employees after an acquisition and rebrand
- Strict data and security requirements for the EU
- No streamlined document generation platform with easy content management
Finding alignment behind a new name
In 2022, following a large acquisition, Tietoevry went through a rebrand in order to align its global workforce under one common name and identity.
As a major provider of software and IT services to public entities in Norway, Finland, and Sweden, Tietoevry is known as the backbone of Nordic society. Any potential technology partner had to provide both enterprise-level service and scalability while also adhering to the strictest data protection and security standards.
Marte Alvfalk and Magnus Mühlenbock spoke with us about their experience in choosing and working with Templafy.
What challenges were you facing before Templafy?
In 2022, we undertook a major rebranding that brought together over 24,000 employees. And people were struggling to find the right brand materials and use them across PowerPoint templates, Word documents, and company presentations.
Before Templafy, we were using a lot of disparate tools, which didn’t offer the streamlined, unified experience we required. We needed a solution that could ensure our materials were brand-compliant, up-to-date, and easily accessible to all employees.
Why was Templafy the right choice for Tietoevry?
When we were looking for a new tool, we needed something that: adhered to GDPR and other EU security regulations, had compliant usage of AI tools, and that would provide centralized storage and management of all of our company templates, presentations, and documents. Templafy ticked every box.
“With Templafy, we found a good balance between promised value and delivered value. It’s available to everyone, and people are really using it and getting good value from it.”
Magnus Mühlenbock
Head of Core IT, Tietoevry
What has the immediate impact been since introducing Templafy?
The impact has been incredible. We rarely see outdated templates being used anymore, and everyone knows where to find the most current assets. We’ve created over 100,000 documents that align with our brand guidelines.
Templafy has also made our work life easier, reducing stress and allowing more time to focus on core tasks instead of hunting for brand-compliant materials. From an IT perspective, Templafy has allowed us to govern brand compliance effectively without needing continuous oversight.
How has Templafy impacted your employee experience?
The feedback from my colleagues has been very positive. The centralized control over branding ensures that all documents are consistent and compliant, which is a huge plus for our branding team. And our IT teams have been able to easily manage onboarding and offboarding of users.
“If I could summarize the impact of Templafy in one sentence, I would say it makes work more fun. It takes the stress out of creating presentations or Word documents, and allows you to put more time into other areas at work.”
Marte Alvfalk
Senior Brand Manager, Tietoevry
What has the initial response been to the new AI tools?
The AI features have been incredibly impactful. It’s made document creation and editing seamless for our employees, allowing them to work directly within Word and PowerPoint without switching platforms. The centralized prompting ensures consistent, compliant content, making it easy to use and significantly improving efficiency across the company. As a convenient addition to our portfolio of approved, reliable AI tools, it has provided employees with a trusted, compliant solution that aligns with our standards.
Would you recommend Templafy to others?
Absolutely. We’ve recommended Templafy to some of our clients who needed help managing templates. It’s a great fit for organizations that want to streamline compliance without adding complexity to their IT systems. It has been a success for us—making work easier, more fun, and keeping us at the forefront of technology.
“SaaS tools are usually not very easy to govern. They are fraught with issues around onboarding and offboarding employees and life cycle management. But with Templafy, we have both SSO and SCIM in place, meaning our IT department doesn’t have to do any manual tasks to get people to the tool or get them off it.”
Magnus Mühlenbock
Head of Core IT, Tietoevry
The solution
Enhanced compliance and efficiency
Over 100,000 brand-compliant documents created with automatic classification.
Centralized asset management
Easily accessible content libraries and template management.
User-friendly AI tools
Centralized control over AI prompts, ensuring compliance.
Data security
Advanced security measures with EU data centers.
About Tietoevry
Tietoevry creates purposeful technology that reinvents the world for good. Its 24,000 experts globally specialize in cloud, data, and software, serving thousands of enterprise and public-sector customers in approximately 90 countries. Originally founded as Tieto, in 2019 the company acquired EVRY and rebranded into the enterprise Tietoevry. Today, Tietoevry uses its Nordic heritage and core values of openness, trust and diversity to serve customers in key sectors such as banking and finance, healthcare, and public sector operations.