CASE STUDY
How Aarhus University improve their workflows through template management
“The greatest benefit is Templafy’s on-brand scalability, flexibility, and library features, optimizing the time Aarhus University employees spend on documents.”
Pia Hvid Tønnesen
Digital Project Manager, Aarhus University
INDUSTRY
Education & Research
LOCATION
15 in Denmark
EMPLOYEES
12,000
Aarhus University’s digital transformation priorities
Due to the nature of education and research facilities, there are a large number of documents and templates required on a daily basis, and employees were facing difficulties accessing these and staying on brand. In particular, the administrative and HR divisions were finding a lot of time was spent trying to access the correct documents for case processing. Aarhus University was using an on-premise template management and document creation system that was proving increasingly resource-intensive to administer, because only the supplier could update it.
The Solution
Future-proof solution
Aarhus University adopted a flexible, future-proof solution to enhance user experience and centrally distribute Microsoft Word and PowerPoint content. This ensures brand consistency and up-to-date documents and presentations across the organization.
Improved governance
The central IT team can globally update standard documents and digital assets, while administrative divisions can update local content independently. Updated content is instantly available to all users, benefiting employees, especially those sharing documents across units.
About Aarhus University
Aarhus University was established in 1928, and today it has several world class research fields, 12,000 employees, and over 42,000 students. It is a top ten university amongst those founded in the past 100 years, and combines a high level of academic standards with collaboration to find new ways of research. The university aims to contribute towards solving the complex global challenges facing the world today.