Generating content

Several AI productivity tools are built for generating content. The one we keep mentioning is ChatGPT as it is by far the most popular one with close to 70% share of the market for subscription-based AI productivity tools. It’s used for generating all kinds of content, ranging from creative copy such as social media posts and newsletters, to more formal content like emails and contract drafts.

ChatGPT can do both text and image generation. This makes it one of the best AI tools for enhanced productivity, as you don’t have to switch between various applications but can create all content elements in one application, keeping a streamlined workflow.

Automating repetitive processes

In a nutshell, the best AI productivity tools help you be productive. This entails enhancing the quality of your output, but also reducing the amount of repetitive tasks you have to do. What a repetitive task is varies from industry to industry; copywriting can be a repetitive task for a sales rep, but important work for a marketing assistant.

No matter what field you are working within, there is an AI tool to help you reduce the amount of repetitive tasks and focus on what matters for your work.

Building documents and presentations

In almost every profession, documents are created. Pitch decks in finance, contracts in law, campaign strategies in marketing, and balance sheets in accounting. Building documents takes time, and that is something the best AI tools can help you reduce.

With document automation tools, much of a document can be built using AI. The tool can pull in data automatically so you don’t have to search around for it, give you access to pre-built verified content, and enhance your productivity with a suite of AI tools to help you build great documents faster.

Document automation tools like Templafy also target a problem that’s common among AI tool users: the risk of including inaccurate information. Templafy blends AI generated content and rules-based content to ensure that all critical information is always correct. Users can also connect their own AI models and RAG so that AI output is based on the best source of truth.

Background Research

Before you can start working on your pitch deck, you need information. Company details, market insights, or a competitor analysis can take a long time to create manually. An AI productivity tool can be your right hand researcher that equips you with all the right information in the blink of an eye, saving you a lot of time that would otherwise be spent trawling search engines, company folders, and CRM systems.

Deck Outline

Should you start by introducing your product or put the call-to-action on the last page? Considerations like these can take time to decide on. AI tools can draft up data-driven outlines to eliminate the need for you to make many small decisions. That frees up time for you to focus on your approach – a task much more suited for a human.

Template Creation

You now have the background information and a structure for your pitch deck. But before you can move on to filling it out using AI productivity tools, it’s important to ensure that you are building the pitch deck within a standardized structure that has the correct legal information and disclaimers in it.

With a document automation tool like Templafy, you can create a brand compliant company template. This enables you to build your pitch deck within a standardized structure that is in-line with company standards, saving you valuable time that can be spent on more important work.

Content Generation

Compelling content can be time-consuming to produce. Once you’re working within a company-approved pitch deck template, you can use Templafy’s AI Assistant to get access to ready-made AI prompts to automatically create content such as executive summaries and RFP responses.

This productivity tool combines generative AI with rule-based automation, so you generate content that is ready to go into your pitch deck right away. A YouGov study has shown that this can save each employee 10 hours per week.

Validation

Beautiful.ai, Tome, or Canva are popular AI tools for building presentations. However, unless all employees across the organization use the same application, pitch decks or other presentations will not be streamlined.

With Templafy’s Validator feature, the content of your pitch deck is automatically checked for inconsistencies against company guidelines, while AI generated content is validated by external sources through a RAG model. This ensures that your pitch deck is accurate, consistent, and compliant.

1. Choose your Template

• Open PowerPoint, select “Template Library” from the toolbar, and choose a pre-approved pitch deck template, created by your admins.

2. Watch Templafy generate your Pitch Deck

• Answer a few quick questions to personalize the template for your customer, such as company name and industry.
• Templafy generates an on-brand PowerPoint pitch deck. All data is pulled in real-time, ensuring up-to-date information like pricing and legal statements. All assets are managed by your company’s admins.

3. Enhance your content with AI prompts

• Start with Templafy’s pre-set text prompts: Summarize, Rephrase, Elaborate, and Improve for quicker and more effective writing.
• Customize with unique, specialized prompts tailored to your company’s needs and user context, such as “Answer security questions”, or “Fill up RFP form”.

4. Perfect with Productivity tools

• Finalize the document with the productivity tools. Templafy has 50+ features to clean and format your pitch deck fast, and check for errors before sharing.

Eliminate repetitive tasks

With AI productivity tools, you can greatly reduce or even eliminate time spent on repetitive tasks. It varies what defines a repetitive task in different professions, but some general tasks that are often automated with AI are background research, data entry, translation, document creation, and content generation.

Higher quality output

Once you’ve handed over repetitive tasks to your AI assistant, you can focus on the core of your work. Your AI assistant has not only freed up time, but also streamlined your workflow, as you now won’t have to use different applications for the repetitive tasks, but can keep working within your preferred application.

Higher accuracy

AI productivity tools are clearly effective for optimizing work. However, it can eat into the time saved if you validate the AI content manually by checking branding guidelines, updating the content accordingly, and wait for approval from management. That’s why the best productivity tools combine AI with rule-based automation, external RAG authentication, and validation features to ensure company-wide consistency.

The best embedded AI productivity tools for your workflow

We have looked at several great standalone AI tools for productivity. Yet since 90% of enterprises use office suites from either Google or Microsoft, let’s look at how these software giants have embedded AI productivity tools into their office applications:

The best AI productivity tool for enterprises: Gemini or Copilot? 

Both Google and Microsoft offer great office applications with embedded AI tools for productivity. However, among enterprises, Microsoft 365 appears to be the preferred option.