How to use AI to create better PowerPoint presentations, faster

Take your expertise and transform it into well-designed presentations with AI presentation tools.
Presentations can make or break important business moments. Whether you’re pitching to clients, updating executives, or sharing insights with colleagues, your PowerPoint slides need to shine.
But the reality is, most of us aren’t design experts. We’re sales professionals, marketers, consultants, and leaders who happen to need PowerPoint to convey our ideas.
Instead of focusing on actual work, it’s easy to get stuck searching for the right images, tweaking fonts, aligning text boxes, and fiddling with animations and transitions. It’s a huge time drain that pulls professionals away from the purpose of their work.
But, perhaps, not anymore. AI-powered presentation tools can transform your expertise—your content, insights, and brand guidelines— into polished, professional decks in minutes.
What is an AI PowerPoint generator?
An AI PowerPoint generator is a tool that uses artificial intelligence to automatically create, edit, and review presentations. Instead of spending hours manually designing slides, these tools do the heavy lifting for you. They generate slides based on the information you provide, helping you create professional presentations in a fraction of the time.
AI PowerPoint generators typically work in two ways, offering flexibility based on the level of control you need over the final presentation:
- Broad, generic inputs: If you’re in a hurry, you can give the AI a simple prompt, like “Share an overview of this new product feature” or “Build a section showcasing our team members,” and it will create a structured presentation based on general best practices. This is great for brainstorming, drafting, or quickly assembling ideas.
- Customized, brand-aligned presentations: Need something more polished and on-brand? Many AI tools can generate slides based on your company’s existing tone of voice, design guidelines, and branding elements. You can upload a style guide, input specific instructions, or even provide past presentations as a reference to ensure consistency.
Four simple steps to create better slides with AI
AI can create a presentation in seconds, but getting the best results requires providing the best input. Spending time creating the right prompts can have a big impact on the quality of the results you get.
AI
4 steps
- Define your topic
- Choose your design and format
- Set the right tone
- Edit and refine
1. Define your topic
Start with a clear focus. Are you pitching an idea, analyzing data, or presenting a strategy? The more specific your input, the better the AI can structure your slides. Some tools can even pull content from emails, reports, or past presentations to provide relevant context.
2. Choose your design and format
Select a layout and structure that fits your needs—whether it’s corporate, creative, or minimal. In some cases, you’ll want to build within pre-defined corporate guidelines, while in others you may use the AI tools to create a custom look and feel for your slides. Decide how many slides you need to keep the content concise and engaging.
3. Set the right tone
Your slides should sound like you. The best way to get the right tone of voice is to upload writing samples or past presentations to help the AI match your style—whether that’s formal, conversational, or persuasive. Some AI tools will be pre-populated with writing samples and guidelines to help it create on-brand content.
4. Edit and refine
AI-generated slides are a starting point, not a finished product. Proofread for clarity, accuracy, and consistency. Reorganize slides if needed, add personal insights, and make whatever small tweaks you need to ensure everything flows naturally.
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What to look for in an AI PowerPoint generator
The AI landscape is evolving fast. New tools and features are being developed constantly, making it easier than ever to automate PowerPoint creation. If you’re looking for an AI PowerPoint generator that truly improves your workflow, there are a few must-have features to consider.
The best tools—like Templafy’s AI presentation maker—focus on two key areas: creation and editing.
Create: Building new slide decks with AI in minutes
A well-designed AI PowerPoint generator uses dynamic templates to create slides based on real content, branding guidelines, and previous work. Here’s what to look for in the creation phase:
Leverage existing data for smarter slides. Instead of starting from scratch, AI-powered tools can pull from existing company documents, emails, chat history, or CRM systems to generate relevant content. For example, if you’re preparing a sales presentation, AI can incorporate key details from past conversations, sales databases, or performance reports, ensuring that every slide is personalized with the latest content.
Built-in design assistance. A strong AI PowerPoint generator will automatically apply brand-approved fonts, colors, and templates, ensuring every deck stays consistent with your company’s identity. Smart layout suggestions help structure slides based on content, while AI-powered visuals recommend relevant images, icons, and design elements to enhance engagement.
Flexibility to connect with different AI models. The ideal AI PowerPoint generator should allow you to connect with multiple AI models, using one to create structured slide content and another to transform raw data into dynamic charts and infographics. This flexibility ensures accuracy, customization, and greater control over the final presentation.
Edit: Making sure your presentation is perfect
Even the best AI-generated presentations need a human touch. A strong AI PowerPoint tool should go beyond slide creation, offering features that help teams refine content, maintain consistency, and ensure every presentation is polished before it’s shared.
Access to pre-approved content and best-practice slides. Not every part of a presentation should be generated from scratch. Legal disclaimers, company overviews, and brand messaging need to remain consistent across all decks. The best AI tools provide a built-in library of standardized slides that users can easily insert, ensuring accuracy and alignment with company guidelines.
AI-powered editing prompts for faster revisions. With admin-controlled AI prompts, users can edit and adjust slides more efficiently based on their roles and needs.
- Marketing teams can use AI suggestions to align slides with brand messaging.
- Sales teams can generate tailored speaker notes for different audiences.
- Finance teams can leverage AI to format data and create clearer visualizations.
Automated content and grammar checks. Before finalizing a presentation, AI-powered tools should provide built-in proofreading to catch typos, awkward phrasing, and inconsistencies. Advanced AI editing features can also analyze tone, ensuring the slides match the intended audience—whether it’s a formal business report or a persuasive pitch.
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Templafy: AI that works for the whole enterprise
There are a number of consumer-facing AI tools that can generate well-designed and functional presentations. But in an enterprise setting, aesthetics alone aren’t enough. Businesses need AI tools that fit into their existing tech stacks, ensuring global compliance and security.
That’s where Templafy’s AI-powered platform comes in. Unlike other AI slide generators, Templafy connects with enterprise systems to pull in real company data, enforce brand guidelines, and streamline approval workflows. It also integrates with any AI model, allowing organizations to customize how content is generated and refined so every presentation contains the latest brand assets and relevant data.
Let AI build your next great presentation
AI can build a PowerPoint deck in seconds—but the time you save is only valuable if the results are high-quality, on-brand, and usable. The best AI presentation tools help you create polished, professional presentations that actually make an impact.
Templafy’s AI-powered platform integrates your brand’s guidelines, real company data, and smart editing tools so you can focus on more valuable tasks. Ready to get started? Book a live demo today.